Transfers and Waivers
Transfers
Students transferring from another institution may be eligible to transfer some credits of graduate coursework for courses already successfully completed. The University Curriculum Committee will establish a limit of credits that may be transferred toward graduation requirements for each graduate program. In no case will the number of credits allowed exceed 25% of the total required for graduation for that program. The determination of eligible transfer credits for each student requesting them will be made by the relevant admissions committee for that program.
Waivers
Courses may be waived under certain conditions. Waivers fall under the responsibility of the Admissions Committee. When a course is waived the Admissions Committee shall determine if credit shall be granted (waivers without substitution) or no credit is granted (waivers with substitution). If credits are waived without substitution, only the course title appears on the HAU transcript.
If credits are transferred or waived, only the credit amount appears on the HAU transcript. The grades do not transfer and do not become part of the student's GPA. Only grades given by HAU faculty for Hellenic American University courses appear on the HAU transcript and count toward the GPA.
Waivers for various graduate programs
Required courses may be waived, without substitution of another course, under certain conditions, which will be determined by the University’s Curriculum Committee. The particular awards of waivers fall under the responsibility of the Admissions Committee for each academic program. At this time, waivers WITHOUT substitution have been established only for the MBA and MAAL programs.
Waivers WITH Substitution for Professional Experience
Applicants who have significant professional experience in a subject area may be eligible for a waiver of the first required course in that subject area. The rule of thumb will generally be that candidates with at least 5 years of demonstrable professional experience in an area of business or economics, even with no academic credit in that area, may be eligible to receive a waiver WITH substitution for the first required course in that area of study in the MAT program.
Similarly, an applicant with at least five years of experience in any professional area in which the University offers a degree may have the first professional course in that major area waived WITH substitution of another course. (No credit is awarded for either non-collegiate sponsored instruction or prior experiential learning.) For example in the MAT program, students who have a proven record of expertise in certain areas of translation can substitute selected courses with the approval of the MAT program chair and the Admissions Committee. Maximum Credit for Waivers
In no case may a student have waivers for more than 9 credit hours of coursework for a graduate degree.
Responsibility for Waiver Determination
The responsibility for determining which courses an applicant may be eligible to have waived resides solely with the Admissions Committee. This committee shall fully document all decisions concerning waivers, including their reasons for judging that the candidate has acquired the relevant competencies for each waived course. This documentation must be forwarded to the registrar who shall keep it in the student’s official file. The student’s mentor/academic advisor shall also be informed of these decisions.
Academic Progression, Probation and Dismissal
Students must maintain a 3.0 GPA to remain in good standing and to be making satisfactory progress in the degree program. Any student whose cumulative GPA falls below 3.0 for 2 consecutive terms will be placed on academic probation. Once the GPA again reaches 3.0, the student will be reclassified as “good standing”. If a student remains on academic probation for 3 terms, he or she is subject to dismissal from the University.
Students who receive more than two ‘‘F’’ grades in their courses are subject to dismissal from the University. Students who cannot achieve a cumulative GPA of 3.0, even after taking all of the course credits required for their degree completion, are subject to dismissal from the University. Students who do not attend any classes for a one year period and who have not been granted a leave of absence, will lose their continuing status and will need to reapply for admission.
Attendance
Students are expected to attend all classes and to participate actively in class discussions. Course grades will be based, in part, on class participation.
Add/Drop Tuition Refund Policies
Students may add or drop a course(s) without academic or financial penalty in the first 2 weeks of the term. An Add/Drop form must be completed by the student in the Registrar’s office. This form must be signed by both the course instructor and student and returned to the Registrar’s office for processing. After week 2, a student may not add a course(s). In weeks 3-4, students may drop a course but are liable for 50% of the tuition due on the course. Refunds will first be applied to any past-due student balances before being remitted to the student. Students dropping a course after the end of week 4 will receive no refund of fees. Students may drop a course up until the end of the 7th week of the term without academic penalty. A grade of “W”, withdraw, will appear on their transcript. After week 7, all students will be awarded a grade for the course.
Tuition
The total cost of the MA in Translation program for the entering class of 2006-2007 is €9,269 for the 39 academic credits that comprise the degree. Course costs are prorated on the basis of €713 per 3 credit course. Students who do not complete the MA in Translation Degree within 2 years may be subject to an increase in tuition fees.
All tuition fees for the courses that students are enrolled in are due and payable at the start of the term. In certain cases the University may agree to a payment plan that extends over the term. All students who are delinquent in their tuition fees at the end of a term will not be allowed to continue in the program until their fees are current.
The costs of books and additional class materials that may be required for each course are not included in the tuition.
Tuition is due and payable to the University at the beginning of each term. In certain cases the University may agree to a payment plan that extends over the term. In certain cases the University may agree to a payment plan that extends over the term. In such cases, students must pay 40% of the total amount of their tuition fees on the registration day and the remaining 60% must be paid in two installments by the end of the term.
The University further reserves the right to refuse to register and/or to withhold grades, transcripts and diploma with respect to any studentuntil all delinquent charges havebeen paid in full.
The Assessment Process
The attainment of competence requires frequent assessment. Learning outcomes are assessed by a combination of formal examinations, written assignments, individual and group projects, case analysis and classroom discussions – this depends on the competencies to be attained in the course and the assessment procedures most relevant to those competencies. Formal examinations, including both midterms and finals, are administered in most courses to assess broad educational excellence in critical thought, oral and written communications, quantitative skills, and ethical reasoning.
Criteria of the Assessment Process
Criteria used in the formal assessment process may be all or some of the following:
- Critical thinking: the ability to critically and creatively analyze is considered highly important for students who aim at obtaining managerial positions
- Soundness of the conclusion: it is important that students’ work is well organized and has a well thought-out conclusion
- Relevance: students must be able to produce relevant work in a suitable format
- Integration of the subject material: students are expected to relate a number of real-life situations to what they have been taught in their degree program
- Demonstration of original thought, innovation, argumentativeness and quality of conclusions within stated deadlines are highly considered.
Grading System and Standards
Grading is one of the primary means of communicating the student’s performance and level of competence in and understanding of the subject matter.
For the purpose of communicating the level of performance achieved the following grades have been adopted:
| [A] |
4.0 |
Distinguished performance |
| [A-] |
3.7 |
Excellent performance |
| [B+] |
3.5 |
High Performance |
| [B] |
3.0 |
Meets all expectations |
| [B-] |
2.7 |
Low Pass. Just meets expectations |
| [C+] |
2.5 |
Barely Passing |
| [C] |
2.0 |
Poor Performance |
| [F] |
0.0 |
Failing |
| [W] |
|
Withdrawn from course with no grade recorded |
| [I] |
|
Incomplete |
In rare instances students may not be able to finish all work-related materials in order for the Professor to award a grade. In these instances a grade of ‘’I’’ may be issued. All ‘’I’’ grades must be changed no later than the end of the following term or they automatically convert to a grade of ‘’F’’.
Professors may make changes to grades based on new information received and inquiries and appeals from students. Grade changes must occur within a 6-month time period to be considered legitimate.
Graduation Requirements
All students who achieve a 3.0 GPA or better and who have completed the required credits for their respective program shall be deemed candidates for graduation. Faculty shall vote to grant degrees for all students in candidacy.
Leaves of Absence
Upon written request, students in good standing may be granted a leave of absence by the Provost. Students on academic probation can petition but may be required to reach good standing (i.e., raise their GPA) before approval is granted.
Leaves shall be approved for up to a one-year period. A maximum of 3 leaves may be approved before additional coursework or requirements may be imposed on the student.
Continuing Status
Students who do not attend any classes for a one year period, and who have not been granted a leave of absence, will lose their continuing status and will need to reapply for admission to the respective graduate program.
Directed Studies
A directed study is the equivalent of a term of study in a course for the student, and students meet with a faculty member for about 4-5 hours during that term. The outcomes are determined by the program director to be the equivalent of a full course for the relevant number of credits. One, or several, but not more than four students participate in the directed study. At times, there will be directed studies that are overseen and evaluated by adjunct faculty members under the supervision of the program director. The faculty member and the students are fee to arrange the times for their meetings, but at least one meeting is held at the beginning of the directed study where the objectives, the activities, the standards for assessment and the rest of the schedule are all agreed on. A record of this will be filed with the Registrar as the equivalent of a syllabus for a course.
In addition, one meeting will assess students’ progress and one meeting (at the end of the study) will conclude the work done and allow time for student presentations, demonstrations and/or reports to be delivered to the faculty member.
Auditing Courses
Persons who wish to attend scheduled classes but not to earn credits may do so on a space available basis with the permission of the registrar and the instructor. The registrar shall determine whether there is space available. The instructor determines whether the potential auditor is appropriately prepared for the course in question and whether the potential auditor can attend the course without disruption or any detriment to the regular students who will attend. Auditors may be admitted to a class beginning in the week immediately before class is scheduled to start. The audit fee will be 50% of the tuition charged to those who attend for credit during that term.
Honors
Students in any graduate degree program who graduate “Summa Cum Laude” if their GPA is 3.8 or above; “Magna Cum Laude” if their GPA is 3.6 to 3.8; and “Cum Laude” if their GPA is 3.4 to 3.6. Honors are recorded on a student’s transcript and diploma when his/her degree is conferred.
Time Limits – Degree Attainment
Graduate degree students must complete all requirements for their degree within 5 years of the date of initial enrolment, excluding any granted leaves of absence..
Code of Student Ethics
What is the Code of Student Ethics?
The rules and regulations governing the actions and interactions of administrative personnel, faculty, and students are intended to ensure that the aims and objectives of the Hellenic American University are accomplished according to the highest standards of academic rigor and ethical behavior.
Academic Misconduct
The HAUniv student is expected to act in a responsible manner, as expected in a university setting, in all activities connected with his or her studies. Instances of cheating, lying, violating courses rules, copyright infringement, or damaging/destroying the University facilities or equipment violate the Code of Student Ethics. If it is determined, by a professor or other appropriate university official, that a student has acted unprofessionally, he or she will be subject to disciplinary action. Such action shall include but not be limited to: a failing grade on the work product, a failing grade in the course, or expulsion from the program. The severity of the action shall be jointly determined by the appropriate Professor and the Academic Standing Committee. The student shall have the right to appeal to the Provost in writing, stating the reason for the appeal. A personal meeting with the provost may be arranged. The Provost’s decision is final. All appeals must be made no later than four weeks from the date of the decision of the Academic Standing Committee or four weeks from the distribution of final grades.
Plagiarism
Plagiarism is defined as copying another student’s work, lending work to another student, or representing extracts or whole articles and texts from books or handouts as one’s own work.
Academic Honesty Policy
Every student is expected to produce his/her own work product and will be judged on the merit of that product. If it is determined, by the professor, that a student has plagiarized another’s work, he or she will be subject to disciplinary action. Such action shall include but not be limited to: a failing grade on the work product, a failing grade in the course, or expulsion from the program. The severity of the action shall be jointly determined by the appropriate Professor and the Academic Standing Committee. The student shall have the right to appeal in writing to the Provost. All appeals must be made no later than four weeks from the communication of the Committee’s decision to the student. The decision of the Provost is final.
Non-Discrimination Policy
Students, as well as academic faculty and staff, are expected to behave in accordance with the university’s non-discrimination policy (see full policy under “Admissions”) both inside the classroom and during on-campus university activities or events. Violation of this policy will lead to disciplinary action.
Sexual Harassment Policy
It is the policy of Hellenic American University to maintain an environment free of all inappropriate conduct of a sexual nature. Sexual harassment in any form is expressly prohibited. Any individual who engages in any conduct that constitutes sexual harassment or that creates a sexually offensive and/or hostile environment will be subject to appropriate action, up to and including disciplinary action or immediate termination.
Management will promptly and thoroughly investigate all allegations of sexual harassment and will take appropriate corrective action. Any student who believes that a violation of this sexual harassment policy has occurred has the responsibility to report the alleged violation immediately to their mentor or to any other representative of Senior Administration. No adverse action will be taken against any individual who reports allegations of sexual harassment, and all reports will be treated confidentially.
Student Records
Hellenic American University collects and processes information about students for various academic, research and administrative purposes. All personal information is treated strictly according to the terms of the 2472/97 Data Protection Act, enforced by the Hellenic Data Protection Authority. This means that confidentiality is respected and that all appropriate security measures are taken to prevent unauthorized disclosure of information. Personal information is used for stated purposes only.
Violation Records
A confidential record shall be kept in the Office of Student Affairs of any findings/actions in regard to a violation of the Code of Student Ethics. In the event of a determination of a violation of the Code, the professor, the Provost or the Dean of Academic Affairs may request from the Office of Student Affairs copies of any prior records of conduct violations by the student, in order determine the appropriateness of the penalty imposed.
Student Records Privacy Policy
Hellenic American University Student Records Policy protects the privacy of student education records. This policy is consistent with the United States Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99), however, it does not abrogate any of the requirements of, or rights under, the terms of the 2472/97 Data Protection Act, enforced by the Hellenic Data Protection Authority.
It gives students certain rights with respect to their education records:
- Students have the right to inspect and review their own education records that are maintained by the University. The Hellenic American University shall not be required to provide copies of records unless, for reasons such as great distance, it is impossible for students to review the records. The University may charge a fee for copies.
- Students have the right to request that the University correct records which they believe to be inaccurate or misleading. If the University decides not to amend the record, the student then has the right to a formal hearing. After the hearing, if the University still decides not to amend the record, the student has the right to place a statement with the record setting forth his or her view about the contested information.
Generally, the University must have written permission from the student in order to release any information from a student’s education record. However, the University may disclose student records, without consent, to the following parties or under the following conditions:
- School officials with legitimate educational interest;
- Other schools to which a student is transferring;
- Specified officials for audit or evaluation purposes;
- Appropriate parties in connection with financial aid to a student;
- Organizations conducting certain studies for or on behalf of the school;
- To comply with a judicial order or lawfully issued subpoena;
- Appropriate officials in cases of health and safety emergencies; and
- Accrediting organizations
The University may disclose, without consent, ’’directory’’ information such as a student’s name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, the University shall tell students about directory information and allow students a reasonable amount of time to request that the school not disclose directory information about them. The University shall notify students of their rights under this policy, by inclusion in the student handbook or catalog.
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